Solid Waste Department
(from the July 10, 2018 staff memo to the Board of Directors)




1.         Solid Waste Department
The Department prepared for Solid Waste Specialist Nusse’s last day through documentation, training, and handovers.  Staff participated in the 80th Anniversary Committee, Emergency Preparedness Sub-Committee, IT Committee, Safety Committee and award, Strategic Plan meeting, quarterly Team Building, Website Request for Proposals evaluation team and interviews, and WOW Committee.


2.         Solid Waste Committee
Solid Waste Committee will meet on July 11th; minutes will be included in the September Board agenda packet.

3.         Zero Waste

No change since last month.

4.         New Municipal Solid Waste Agreement
The final agreement was signed and executed on June 13th.  CVSan issued a Notice to Proceed on June 29th, and Alameda County Industries (ACI) and CVSan executed a Performance Bond on June 30th.  Staff prepared a Notice of Exemption (Environmental Declaration) for filing with the County of Alameda County.  Staff met with representatives from City of Livermore and City of Alameda to discuss their agreements with ACI and Livermore Sanitation Inc.

5.         CalRecycle Electronic Annual Report (EAR)
Staff met with CalRecycle staff on March 22nd for the annual site visit.  The annual report on behalf of Unincorporated Alameda County (UAC) began getting prepared by staff in coordination with Oro Loma Sanitary District and County of Alameda.  Several pages of detailed answers will be provided to CalRecycle on UAC’s source reduction and recycling efforts, household hazardous waste diversion programs, and mandatory commercial recycling/organics recycling.  The EAR is due on August 1st.

6.         Waste Management of Alameda County (WMAC)

Monthly Coordination Meeting:  A meeting was held on June 27th; please see attached meeting minutes.


Davis Street Transfer Station Tour: The next tour is scheduled for July 28th.  This will be the first time CVSan has hosted the tour on a Saturday.  Online registration and a photo slideshow for the event were published on CVSan’s website.  One advertisement in the Castro Valley Forum ran in June with at least one more expected in July.  Staff has been working with the C&D Diversion Manager at Waste Management to coordinate all aspects of the tour.

Delinquent Accounts: Final letters were mailed to property owners who had requested an Administrative Hearing but whose accounts had been cleared of charges through payment or because they were not the owner of the property during the dates of the delinquent charges.  A memo for the July 3rd Administrative Hearing for Special Assessment for Delinquent Solid Waste service charges was prepared, and a Resolution to confirm the report and list associated with delinquent charges was drafted.


7.         Multi-Family Recycling

A total of eight program audit or maintenance letters were mailed this month.  With the help of CVSan staff, WMAC’s Recycling Coordinator completed this cycle of outreach which included visits to more than 88 multi-family properties in FY 2017/18.  A few donation requests were processed for multi-family properties in June as well.


8.         Commercial Recycling

Commercial Audits: A total of 127 business audits were completed in FY 2017/18, surpassing the goal of completing 120 audits.  Twenty-seven (27) commercial business audits were completed in June.  Staff provided businesses with Donation Supply & Request Forms for their container needs to collect and divert recyclable and organic material.  Ten forms were completed by various businesses with donations totaling $1,843 in value.


SB 1383: Short Lived Climate Pollutants (SLCP): The second draft of the text was released in early May.  Staff had a call with TAC and CalRecycle on June 11th where the following items were discussed: status of regulations, if comments from jurisdictions were being considered for the finalized regulations, enforcement, and what the potential costs to jurisdictions might be because of SB 1383.  Due to time constraints, a second call was scheduled for June 20th.  Some common concerns with the draft text, as currently written, are: the new requirements around city/jurisdiction procurement of mulch/compost, excessive penalties and very time-consuming reporting requirements, no state funding to help comply with the draft regulations, and lack of clarity on food recovery requirements.

4R Star Program: Staff sent out 11 recertification letters to 4R Star Businesses in June and received four recertification applications.  Six (6) businesses submitted first-time certification applications.  These applications are currently being processed by staff and will be completed in July.


Staff attended StopWaste’s 16th annual Business Efficiency Awards event on June 27th to celebrate the award that Redwood Surgery Center received.  Staff worked with Redwood Surgery Center in September 2017 to reduce garbage, increase recycling, and add organics service.  The diversion level at this business increased from 33% to 70%.


9.         School Programs
CVUSD: Three Castro Valley Unified School District Board of Education members and Superintendent Ahmadi attended the Annual Custodian Recognition Lunch hosted by CVSan on June 15th at Canyon Middle School.  Along with more than 60 custodian staff recognized for their work to reduce waste, three staff won awards at the event as follows:

  • John Rosa of Proctor Elementary with the Dan Curry Program of the Year Award
  • Brian Fitsimmons of Castro Valley High School with the Good Green Attitude Award
  • Aaron Ackerman of Castro Valley Elementary with the 4Rs Educator of the Year Award


Green Ribbon: All 16 Green Ribbon-certified schools for the 2017/18 school year were announced and recognized at the June 5th Board meeting.  More than $29,000 in award checks were mailed out to schools shortly thereafter.  Staff is now working on the 2018/19 Green Ribbon program application.


Preschools: On June 1st, staff presented to four separate classrooms at His Growing Grove and on June 19th staff presented to students at ABC Preschool.  The new presentation format, including the six-minute Zero Waste Character Movie, was a big hit with the young students and many calls have been received requesting to watch the movie again.


Scholarship: CVSan recognized its two Student Environmental Leader in Waste Reduction scholarship award winners for 2017/18, CVHS students Mia Babasyan and Michelle Moreno, at the June 5th Board meeting.  Staff is now working on the scholarship application for the upcoming 2018/19 school year.


10.       Street Cans/Recycling Pyramids and Maintenance

No update since last month. The next Street Can Audit is scheduled for July.

11.      City/County Payment Program
Staff began compiling and reviewing expenditures from FY 2015/16 to upload to CalRecycle.  Staff began sorting through each expenditure and coding each according to the expenditure type. The report is due to CalRecycle on September 4th.

12.      Used Motor Oil Recycling Grant

The Spring Filter Exchange Program ran from May 7th to June 15th.  Residents who set a filter curbside during the program received a coupon to O’Reilly Auto Parts for a replacement filter.  The program garnered 123 participants, exceeding staff’s expectations for this cycle.  Of the 123 coupons that were sent to residents, a total of 109 were redeemed. The Fall Filter Exchange Program will begin in October.


Staff entered most of the expenditures for FY 2017/18 grant report; staff is awaiting report information from OLSD, which is expected in mid-July.  Staff spent down all funds for UOPP7 and allocated some funds to UOPP8, which ends June 30, 2019.  Staff is also awaiting a report from CalRecycle to incorporate into the FY 2017/18 report.  The FY 2017/18 UOPP grant report is due on August 15th.


13.      Bay-Friendly Landscape
Staff has received updated signage for the bay-friendly landscaping at the Marshall St. office and has acquired all supplies for installation.  The signs will be installed in July.


14.       Earth Day: Clean-Up & Recycle

Clean-Up: Staff has confirmed that the following charities will be recognized with their Earth Day Clean-Up donations at the following Board Meetings:

  • July 3rd: Alameda County Community Food Bank
  • August 7th: Rotary Castro Valley
  • September 4th: Kiwanis Club


Staff also collected votes from the CAC for the 2019 Earth Day charities from which volunteers can select.  With a couple votes remaining to collect from members not at the June meeting, staff expects to be able to announce the list of three charities in July.


Recycle: Staff met with WMAC and agreed upon a resolution to the shortage of compost (24 pallets, or 1,440 bags short) at the April Recycles Day event.  WMAC will order 25 additional pallets for the August 4th Recycles Day event and will distribute four bags of compost per household instead of three for CVSan residents.


Additionally, staff has begun planning for the August 4th Recycles Day event with WMAC and HHW.  Advertising for the event has been created and will appear in the Castro Valley Forum throughout the month of July.

15.      Fall Festival
The 2018 Fall Festival booth will have a “Reduce” theme, with an emphasis on food waste reduction.  Staff has designed a draft of the spin wheel which will display different types of produce and residents will have to guess where and how it should be stored.


16. Advertisements

Two Solid Waste-focused ads ran in the Castro Valley Forum during June: one ad promoting event greening and one ad focused on Green Ribbon awards and school donations.


One ad ran in the Castro Valley High School Olympian newspaper focused on how to reduce waste when shopping for college.


Ads focused on reduce were created for the Castro Valley Adult School and the Castro Valley Arts Foundation brochures.


17.       Pipeline Newsletter

The first draft layout of Summer 2018 Pipeline was finalized and the printer proof is currently being created.


18.       Website/Social Media

During June, seven social media posts with pictures were made to highlight a variety of departmental programs.  The Recycles Day, HHW, Schools, Green Ribbon Schools Program, High School Scholarship, and Davis Street Transfer Station Tour webpages were updated.


19.      E-Blasts
During the month of June, staff sent out one email newsletter to the multi-family community and one newsletter to the schools community.

20.       Reduce
Staff is currently developing the 2018/19 theme: “Reduce Your Use” and will have the new messaging coming out in July.


21.      Reuse
The Fixit Clinic was held on June 23rd from 1:00 to 4:00 p.m. at the Castro Valley Library.  Thirty-three (33) participants attended the event, which was more than usual for the June event.  Eleven (11) volunteer coaches assisted participants and helped repair 54% of the items that were brought to the Fixit Clinic, diverting 274 pounds of material from the landfill.  The next Fixit Clinic will be held in February 2019.


22.       Event Greening
Staff continues to ensure that event greening and services requests for the season’s rodeo events at Rowell Ranch Rodeo Park go smoothly and any missed pickups are resolved promptly.  The Castro Valley Moose Lodge Car Show on June 16th received a donation of recycling bags and a loan of recycling Clearstreams for its annual event as well.


23.       Community Group Outreach
See item number nine above for preschool presentations.


24.       Green Hearts Volunteers
The Castro Valley High School Green Hearts Committee met on June 12th and discussed the following topics: classroom recycling and organics programs, the upcoming school year, the Green Student program, the idea of chronicling a student’s “Zero Waste Journey,” any summer projects or plans related to waste reduction and preferred meeting days and times.


25.       Pharmaceutical Drop-Box Collection

The pharmaceutical disposal container is no longer available at Clayworth Pharmacy on Lake Chabot Road.  In addition, Sutter/Eden Hospital is still waiting for legal department approval and is working with the “Med-Project” team on the MOU to install the new pharmaceutical collection bins and start collection services paid for by the Alameda County Pharmaceutical Take-Back Ordinance.   CVSan and Sutter had a final agreement extension with Sutter/Eden that covered disposal costs from the former collection bin from October 2016 through March 2017.  At this time, CVSan’s Recycles Day event in August and the Household Hazardous Waste facilities are two options at no additional cost for drop-off.


26.       Staff Training
No change since last month.


27.       Donation & Supply Requests

Staff processed 32 Donation & Supply Request Forms for the community totaling $7,594.90 during the month of June.




Administrative Fees
New Res
Pack Sent


January $59,652.70 29 7 4 25 16
February $57,108.34 46 0 8 7 11
March $193,383.56 50 9 11 10 11
April $62,070.77 49 11 8 26 22
May $65,478.50 85 1 73 31 17
June $186,828.04 58 5 9 11 16
2018 $624,521.91 317 33 113 110 93
2017 $1184,010.66 693 127 172 89 155
2016 $1,130,189.26 710 166 55 128 130
2015 $1,081,778.12 668 231 63 133 81
2014 $1,038,681.55 682 214 72 102 89
2013 $1,032,944.80 569 237 106 98 92
2012 $1,018,905.30 799 198 110 92 78
2011 $980,417.43 579 195 135 150 83
2010 $920,986.76 671 205 96 187 100
2009 $777,740.14 544 277 159 743 215
2008 $608,998.07 446 374 149 136 137