Solid Waste Department
(from the October 10, 2015 staff memo to the Board of Directors)
1. Solid Waste Department
The Department welcomed Zach Perras as the new Solid Waste Program Intern, and has been training Zach on a number of projects and programs, including School Waste Audits and 4Rs Field Trips, among others. Training and preparations for the Solid Waste Specialist’s extended leave are well underway.
2. Solid Waste Committee
No update since last month.
3. Canyonlands Solid Waste Services
A customer welcome packet is being prepared for mailing on October 16th, and the packet will include a welcome letter, frequently asked questions and answers, exemption forms, and a services guide. Customers will be able to select services October 19th – November 3rd and carts and bins will be delivered starting November 5th. Planning is in progress for a Town Hall scheduled for October 29th from 6:00-8:00 p.m. at the Castro Valley Library. The Board tabled the review of proposed changes to District Code until October 13th.
4. Zero Waste Communications Plan
At the October 6th Board meeting, the Board approved hiring EMC Research to conduct a comprehensive baseline attitudinal survey and conduct focus groups and approved an agreement not to exceed $29,900.00. A consulting agreement is in progress.
5. Less Than Weekly Garbage Collection Pilot
At the October 6th Board meeting, the Board directed staff to apply for grant funding from Alameda County Waste Management Authority (StopWaste); approved hiring HF&H Consultants, ESA, and Kies Strategies to be CVSan’s Consultant contingent on receiving grant funding from StopWaste and execute an agreement not to exceed $156,000; and design and conduct a Less Than Weekly Garbage Pilot contingent on receiving grant funding from StopWaste. Underground has been selected to be CVSan’s Communications and Marketing Consultant. A request for funding package has been submitted to StopWaste for the October 28th ACWMA Board meeting.
6. WMAC - CVSan Update
Monthly Coordination Meeting: A meeting was held on September 16th; please see attached meeting minutes.
7. Legislative Updates
Please see attached legislative update from Californians Against Waste (CAW), StopWaste, and the California Resource Recovery Association (CRRA).
8. Multi-Family Recycling
CVSan staff performed two site visits in the month of September and offered assistance to the three MFDs who received a notice of violation from StopWaste in the summer months.
Staff designed new artwork for the multi-family recycling tote bags to be consistent with the multi-family flyer. Staff will receive the artwork proof in early October and will coordinate the re-order to replenish supplies. Staff also started the process to re-order food scrap pails with the last portion of funding from the 3-year EAB multi-family grant.
9. Commercial Recycling
Mandatory Commercial Recycling: Cascadia Consulting (StopWaste contractor) continues to visit and work with CV businesses who have received non-compliance notice letters. Cascadia is coordinating with CVSan and WMAC on all visits, recommendations and improvements for those businesses. Currently, there are a total of 49 businesses affected, 23 of whom have been assisted.
10. School Programs
Staff provided the annual CVSan presentation to the CVUSD Board of Education on September 10th with two CVSan Board members in attendance. Four Green Ribbon check presentations were made in the month of September. Preparations are underway to start the waste audit program, blue bin check-ins, and food scrap recycling check-ins.
Food Scrap Recycling: With all schools in CVSan participating in food scrap recycling programs, staff will now start the annual food scrap check-ins to assure sustainable programs.
4Rs Field Trip: As of 10/14/2015 wWe have most almost all of the 3rd grade classes scheduled for their 4R’s Ffield Ttrip to CVSan. I amStaff is in the process of getting more bus forms from our contact at CVUSD and have been having trouble getting her to send me a copy of the new form they are using. Those teachers who have signed up have already received confirmation emails and the Bboard Rroom time has been set asidereserved for all potential field trips slots.
11. Fall Festival
Two Board members and thirteen staff participated in the annual two-day event with an informational booth and wheel game “Spot to Win” game. The 1,580 promotional items handed out at the event consisted of “Call Us First” clip magnets, soy crayons with a maze, Wastewater sponges, “The Toilet is Not a Trash Can” coloring sheets and Solid Waste food scrap pails.
12. Street Cans/Recycling Pyramids and Maintenance
Staff completed the bi-monthly street can audit on September 23rd. An order of replacement locks and doors was received to assist in maintaining the existing cans in service.
13. Used Motor Oil Recycling Grant
The Fall Filter Exchange program started on September 14th and runs for 6 weeks until October 23rd. Approximately 35 residents participated in the first three weeks of the program. Single-family residents who call WMAC at least 24-hours prior to setting out a used oil filter on their service day will receive a coupon in the mail from CVSan for a new filter. CVSan will also promote the program and other used oil resources by tabling outside of the O’Reilly’s store on Castro Valley Boulevard in October.
14. CalRecycle (Department of Conservation)
Staff completed a request from CalRecycle to submit an expenditure report of FY 2011/12 DOC funds in September. Although this was not an official audit, CalRecycle is changing the reporting requirements for DOC funding. Starting with FY 2015/16, CVSan must rigorously document how funding is spent each fiscal year and will have 2 years to spend each cycle’s funding.
14. Castro Valley Forum Advertisements
Ten (10) CVSan ads ran in the Forum during September: (1) ad announcing the CVSan High School Student Scholarship; (1) ad introducing the 2015-16 theme of Reduce and the character “Little Miss Reduce;” (1) ad highlighting the remaining WMAC credits for downsizing garbage cart size; (1) ad promoting the Used Oil Filter Exchange program; (1) ad focused on food waste reduction practices; (1) ad encouraging continued waste diversion in Castro Valley; (1) ad highlighting Green Hearts Volunteers at the Fall Festival; (1) ad for Wastewater about preparing the home sewer system for wet weather; (1) ad providing reuse practices for Halloween costume shopping; and (1) ad reminding residents about the benefit of a scheduling a Bulky Goods Pick-Up.
15. Pipeline Newsletter
Staff continued to work on the fall issue of the Pipeline by drafting articles and selecting accompanying images. The issue will focus on Solid Waste and reach the public in late November.
16. Community Advisory Committee (CAC)
The CAC met on September 10 and the agenda focused on Solid Waste items. The Committee reviewed the cartvertising at Lucky Supermarket, the commercial training videos, and images for the 2016 calendar. CVSan staff gave reports on the 4R Star Business Incentive Program and the Green Hearts Team leader Grants program, and provided updates for the Committee on the Zero waste Communications Plan approval and annexation for Canyonlands.
17. Website/Social Media
During the month of September, three social media posts were made which highlighted the Department’s Schools programs and five photos were posted.
18. Castro Valley TV
One ad was placed during the month of September, which focused on recycling.
With the theme of the 4Rs and focus of Reduce and preventing food waste, staff completed refreshers at Castro Valley schools in September.
Staff placed an ad and updated the CVSan website to encourage clothing reuse swaps for the start of school and for Halloween.
21. Event Greening
Staff is worked on event greening for two Fall Festivals in September. The first, with Castro Valley Eden Area Chamber of Commerce for September 12th and 13th and the Our Lady of Grace Church for September 26th and 27th. Both efforts went well with solid diversion and minimal contamination.
22. Community Group Outreach
Staff completed 22 refreshers at 13 schools in September, a new record for school participation in assembly refresher presentations.
23. Green Hearts Volunteers
Over 20 Green Hearts volunteers, consisting mostly of CVHS Leadership students, were present at Fall Festival on September 12th and 13th for a total of 71 hours. Staff is now in contact with the CVHS SMART Energy Club to volunteer to monitor stations at the Meet in the Street event in November.
24. Pharmaceutical Drop-Box Collection
CVSan has received invoices for pick-ups of the collection box at Sutter/Eden Medical Center 80 times since it opened in September 2011. The average weight of collection is 61 pounds.
25. Staff Training
The Solid Waste Program Intern attended a three day Introduction to Recycling training hosted by Northern California Recycling Association. The Solid Waste Supervisor attended the California Special District Association Conference, and participated in a two-day Department Heads workshop.
26. Donation & Supply Requests
Administrative Fees Received
New Res Pack Sent
Paper Garden Bags Sold
Used Oil Resi
Staff processed 79 Donation & Supply Request Forms for the community totaling $4,586.78 during the month of September.
27. IT Update
No update to report for the month of September.
28. Bay-Friendly Landscape.
No change since last month.
* Please note that new resident packet information was not available at the time of the Board