Solid Waste Department
(from the September 11, 2017 staff memo to the Board of Directors)

 

 

 

1.         Solid Waste Department
Interviews for the Solid Waste Program Intern position were conducted, and no successful candidate was selected.  The position was reposted with a scheduled close date of October 6th.  The Department participated in September’s Team Building, WOW Committee meeting, and Safety Committee meeting.

 

2.         Solid Waste Committee & New Solid Waste Contract Ad Hoc Committee
The New Solid Waste Contract Ad Hoc Committee and Solid Waste Committee meetings were cancelled for September.  Solid Waste Committee was rescheduled for October 12th, and minutes will be included in the November Board packet.
 

3.         Zero Waste

Zero Waste Week: The schedule for 2018 CVSan Zero Waste Week series of events is in progress, pending Solid Waste Committee approval.  The following is a tentative schedule:

·         Monday, February 5th morning: Composting and growing edibles at home workshop,

·         Tuesday, February 6th afternoon: STEAM recycled and repurposed items workshop,

·         Thursday, February 8th afternoon: Tree fruit gleaning,

·         Friday, February 9th evening: D.I.Y. personal care zero waste workshop, and  

·         Saturday, February 10th afternoon: Fixit Clinic at the Castro Valley Library.

More details will be posted soon at www.CVSan.org/ZeroWaste.
 

4.         CalRecycle Electronic Annual Report
The Electronic Annual Report was submitted on behalf of Unincorporated Alameda County (UAC) on August 1st.  On September 20th, CalRecycle requested additional information from UAC be included to approve the report; staff included this information in the report and resubmitted it on September 27th.
 

5.         Legislative Updates
Please see the attached memo and updates from StopWaste.
 

6.         New Municipal Solid Waste Contract
CVSan issued a notice of Request for Proposals (RFP) release for its 2019-2029 Collection & Processing Agreement on September 8th, and the official RFP package and all associated materials are solely available here: http://hfh-consultants.com/hfh-clients/cvsan-rfp/.  A mandatory pre-proposal meeting was held on September 28th.  Facility tours were completed by September 7th

A complimentary cart washing by Canology was offered to four members of the Community Advisory Committee (CAC) at the September 14th meeting to provide feedback to CVSan on their experience and opinion of the service at an upcoming CAC meeting.
 

7.         Waste Management of Alameda County (WMAC)

Monthly Coordination Meeting:  A meeting was held on September 19th; please see attached meeting minutes.

Residential Single-Stream Recyclables Processing: On September 27th, CVSan received emailed notification by WMAC that California Waste Solutions is unable to continue receiving CVSan’s residential recyclables effective October 1st.  These recyclables will be redirected within Alameda County to TriCED in Union City starting October 2nd.

 

Cart Audits: Staff is preparing to complete Monday single-family cart audits in October; Thursday audits were completed in August.  Through March, staff plans to survey all single-family homes in CVSan in order to replace all damaged carts before the warranty with Rehrig Pacific Company expires in 2019. 

 

8.         Multi-Family Recycling

Staff mailed one set of maintenance letters this month to a total of eight complexes.  Waste Management’s Recycling Coordinator will continue this cycle of outreach that will include visits to over 80 multi-family properties in Fiscal Year (FY) 2017/18.  Several donation requests are being processed for multi-family properties, two complexes have started food scrap recycling programs, and three complexes are preparing to start food scrap recycling programs.

9.         Commercial Recycling

Staff has been meeting with commercial businesses and conducting audits of the garbage to determine the additional recycling and organics capacity needed to keep these materials out of the garbage.  A total of 13 audits were completed in September, one of which was in Canyonlands.  One training was conducted after the business increased diversion from 33% to 80%, and implemented organics for the first time.  Staff is prioritizing audits with commercial businesses that have never had a check in, had a check in several years ago, have a low diversion percentage, and/or do not currently subscribe to any recycling services.

 

Staff also met with Main Street Property Services, the developer of the Old Daughtry Building at 3259 Castro Valley Blvd.  Staff discussed garbage, recycling, and organics services, the potential service needs of the different businesses, CVSan’s Zero Waste goal, and additional support that staff can provide to ensure businesses maximally participate in the recycling and organics programs.

4R Star Program: Staff sent one recertification letter and certificate in September. Staff has continued planning for the 4R Star Employee Recognition Event scheduled for October 27th.

                                     

10.       School Programs
4Rs Field Trips: Staff has received many online registrations for the 3rd Grade 4Rs Field Trips during the months of January through April during 2017/18 school year.

 

Green Ribbon: Staff is now meeting with some schools and answering questions from others regarding Green Ribbon Applications for the 2017/18 School Year.  Board and staff members also completed several Green Ribbon “check” presentations at Castro Valley schools.
 

Waste Audits: Staff is now scheduling school Waste Audits, which will occur from the months of October through February.

11.       Street Cans/Recycling Pyramids and Maintenance

The Street Cans were inspected on September 18th and 19th, and maintenance was completed by September 26th.  Street Cans from the July audit indicated most cans are in good working order.  One Street Can is expected to be replaced by the next inspection due to eroding concrete on one of its edges.
 

12.       Used Motor Oil Recycling Grant

The fall 2017 Filter Exchange Program (FEP) will begin on October 2nd and conclude on November 10th. Coupons for the FEP will expire on November 27th.  As part of this upcoming program, staff had the program flyers and coupons translated into Spanish.

 

13.       City/County Payment Program
Staff submitted the City/County Payment Program annual report on September 1st; staff compiled all expenditure information from FY14/15 and uploaded all necessary entries and documents to CalRecycle for the report.

 

14.       Recycles Day

Staff received WMAC’s Recycles Day report, which will be included in CVSan’s detailed report.  This report will be completed by the middle to end of October.

           

15.       Castro Valley Forum Advertisements

Four Solid Waste-focused ads ran in the Forum during September: one ad promoting multi-family food scrap recycling, one ad thanking Fall Festival Green Hearts volunteers, one ad promoting how to store produce to reduce waste, and one ad promoting bulky goods pick-ups.

 

16.       Pipeline Newsletter

During the month of September, the Fall 2017 Pipeline layout was reviewed by staff and the first draft was submitted to the printer. This issue will be completed in October and will be included in the November 2017 Waste Management bill.

 

17.       Website/Social Media

During the month of September, 11 social media posts were made to highlight a variety of departmental programs and 11 photos were posted.  Website pages for Swaps and the Used Oil Filter Exchange Program were updated.

 

18.       Castro Valley TV
During September, staff finalized the theme of a print advertisement that will run in the next Castro Valley News issue.

 

19.       Reduce
Staff finalized the agreement with Cartvertising for 2017-2018 shopping cart advertisements at the Safeway on Redwood Road.  Staff intends to change out the messaging and cart graphics this November to run through next summer.  The focus of the ads will continue to be tips for the community to prevent wasted food at home.

 

20.       Reuse
Two Fixit Clinics will be held in 2018.  One Fixit Clinic will be held on February 10th (as part of Zero Waste Week) and the other will be on June 16th.  Both Fixit Clinics will be held at the Castro Valley Library.  Staff is looking into having Swap-A-Rama-Rama at both Fixit Clinics.

21.       Event Greening
Staff worked with the Chamber on the Fall Festival and Our Lady of Grace on its own Fall Festival in September.  Staff is also working with Castro Valley Sports Foundation on its Run to the Dam event in October and is preparing services and greening efforts for Alameda County’s Meet in the Street event in November.

 

22.       Community Group Outreach
Refresher Presentations: Staff completed 10 refresher presentations and assemblies to five different CV schools to get students refreshed and ready to reduce waste at school and at home.  Incorporating the theme of Less Stuff, More of What is Meaningful was central to each 20-minute offering that staff expects to give to almost all CV schools at least once before the end of October.

 

Annual Speaker Notice and Letter: Staff is working on a Forum advertisement and CVSan letter to members of the community who would be interested in requesting speakers from CVSan to present in 2018.  The ad and letter, which will be out in the middle of October, will notify the community of the topics that CVSan often presents on and that speakers must be requested by the end of November 2017.

 

23.       Green Hearts Volunteers
CVSan met with the Castro Valley High School (CVHS) Green Hearts Committee in September to discuss the new school year improvements to recycling, organics, and waste reduction at CVHS.  The Committee also discussed the upcoming CVSan 2018 Zero Waste Week and September efforts of 49 student volunteers who monitored recycling and organics stations at the Chamber Fall Festival.

 

24.       Pharmaceutical Drop-Box Collection

Sutter/Eden Hospital is still waiting for legal department approval to install the new pharmaceutical collection bins and start collection services paid for by the Alameda County Pharmaceutical Take-Back Ordinance in July or August.  CVSan and Sutter had a final agreement extension with Sutter/Eden that covered disposal costs from the old collection bin from October 2016 through March 2017.  A disposal container is currently available at Clayworth Pharmacy on Lake Chabot Road.

 

25.       Staff Training
The Solid Waste Supervisor attended the California Special District Association Annual Conference September 26th – 27th.

 

26.       Donation & Supply Requests

Staff processed 30 Donation & Supply Request Forms for the community totaling $1,995.95 during the month of September.
 

27.       IT Update

Staff participated in the Monthly and Quarterly IT Committee meetings during September to review and discuss select IT Strategic Plan Initiatives for FY 2017/18, AT&T fiber installation, IT needs and solutions with the Application Specialist position vacancy, and VPN access challenges.


Annual Summary Data

 

Month
​2017  
Administrative Fees
Received
New Res
Pack Sent
Bag-Its
Sold

Paper
Garden
Bags
Sold

Service
Referral
Used
Oil
Resident
January $55,501.81 44 13 0 5 8
February $62,555.79 30 9 0 4 4
March $183,934.35 51 14 10 7 12
April $58,615.35 44 5 8 2 9
May $58,257.58 170 20 21 8 4
June $175,311.63 48 5 27 7 9
July $61,729.09 69 11 13 7 17
August $54,403.83 64 10 18 10 18
September $184,965.00 30 3 27 3 13
October            
November            
December            
Total            
2017 $895,274.78 532 90 124 53 94
2016 $1,130,189.26 710 166 55 128 130
2015 $1,081,778.12 668 231 63 133 81
2014 $1,038,681.55 682 214 72 102 89
2013 $1,032,944.80 569 237 106 98 92
2012 $1,018,905.30 799 198 110 92 78
2011 $980,417.43 579 195 135 150 83
2010 $920,986.76 671 205 96 187 100
2009 $777,740.14 544 277 159 743 215
2008 $608,998.07 446 374 149 136 137