Solid Waste Department
(from the June 10, 2015 staff memo to the Board of Directors)

1.         Solid Waste Department
The Department conducted a Sharing & Innovation Meeting on May 1st and developed a 4th character for educational outreach.  Staff participated in New Facilities Committee meetings and a tour of City of Dublin’s Maintenance and Corporation Yards.  Staff was the Acting General Manager for 3 weeks in May. 


2.         Solid Waste Committee
The Committee will meet on May 28th; minutes will be included in the July Board packet.


3.         Canyonlands Solid Waste Services
CVSan’s request for reconsideration was presented at the May 14th LAFCo meeting, and the Commission agreed to remove the condition that CVSan allow customers to be exempt from the provision of services, agreed to strike the whereas that CVSan does not share in the 1% property tax distribution (and instead that the parties will negotiate a tax sharing agreement), and agreed to clarify terms in the resolution.  The Commission denied the request which requires CVSan to not establish tiered rates through April 30, 2019. 

4.         Zero Waste Communications Plan
A draft Zero Waste Communications Plan will be presented to the Public Relations Committee on June 22nd, and the plan will be presented to the Board in August.

5.         Every Other Week Garbage Collection Pilot
On June 1st, staff submitted a request and proposal for $50,000 in 2014/15 and up to $200,000 in 2015/16 funding from StopWaste towards CVSan’s Every Other Week Garbage Collection Pilot in 2016.

6.         WMAC - CVSan Update
Monthly Coordination Meeting:  A meeting was held on May 26th; please see attached meeting minutes.  Senior District Manager Tom Ridder notified CVSan that his last day with WMAC would be May 22nd.

Davis Street Transfer Station: A letter response was sent on June 18th in response to WMAC’s letter received June 4th that WMAC will be redirecting single-family residential single-stream recyclables from Davis Street Transfer Station to other processors for the next 18-24 months effective July 1, 2015.  WMAC has been invited to present at the July Board meeting for Board action.

Driver Appreciation Breakfast:  A breakfast was hosted by CVSan on June 10th at WMAC offices in Oakland with eight drivers in attendance.  WMAC driver, Daniel Gutierrez, was recognized for Fewest Missed Pick-Ups for Route #VY (Recycling); driver, Michael Alarid, was recognized for Outstanding Customer Service for Route #VX (Recycling); and Eugene Crusto was recognized for Excellent Cart Handler (fewest Carts Down and Lids Open) for Route #V3 (Organics) over the past six months.

7.         Multi-Family Recycling
CVSan staff performed 7 site visits in the month of May to deliver donation request supplies or provide technical assistance.  Thirty food scrap recycling programs have been started this fiscal year.


8.         Commercial Recycling
CVSan and WMAC continue their visits with the next group of businesses to target for organics startups and garbage reductions, where needed. 

Mandatory Commercial Recycling: StopWaste continues to complete inspections for mandatory commercial recycling in CVSan.  A total of 23 businesses in CVSan have now received notice letters informing them that they are not compliant with the new law.  Cascadia Consulting (the contractor for the StopWaste Partnership) is now visiting those 23 businesses and working with CVSan staff to make sure they become compliant. 


9.         School Programs
All 16 of the schools who submitted Green Ribbon applications became Green Ribbon certified this school year!  Staff gave two Green Ribbon award presentations at school sites in May and will present at three additional schools in June.  Green Ribbon banners and patches were ordered for the June 2nd Board Meeting and 14 out of 16 of the schools attended the meeting to be recognized.  Staff also invited the CVSan Environmental Leader in Waste Reduction Scholarship winner to the June Board Meeting for recognition.  Currently, staff is working on the Custodian Recognition Lunch event scheduled for June 22nd.


10.       Earth Day
Clean-Up: Staff prepared the final tally of volunteer charity contributions from the April 25th event, a total of $1,990 will be donated to Eden Counseling Services, Inc., Operation Mom, and Lions Club.  Each organization will be invited to a summer Board Meeting to be recognized.

Recycle:  Planning for the August 8th event has begun.  Materials accepted will be Household Hazardous Waste (HHW). Signage and staffing positions are being determined.  Three bags of compost will be distributed per household/business.


11.       Rowell Ranch Rodeo Parade
CVSan was awarded 3rd place among participants in the commercial category.


12.       Street Cans/Recycling Pyramids and Maintenance Partnership
A field audit was conducted on May 22nd. Staff found 2 street cans with dented doors. Staff is taking the necessary steps to resolve this issue. 

13.       Used Motor Oil Recycling Grant
Staff tabled at O’Reilly’s on May 29th to promote the 2015 Spring Used Oil Filter Exchange Program. The Program will be ending on Friday, June 12th, and the coupon deadline is June 22nd.  

Staff completed visits to 7 out of 8 registered Certified Collection Centers(CCCs) within CVSan, OLSD, and UAC boundaries.  A minimum visit to 1 CCC for every 100,000 residents is required by CalRecycle’s Used Oil Payment Program (OPP) guidelines.  Boulevard Auto, next to CVSan Marshall Street office, became the 8th CCC in late May.


14.       Castro Valley Forum Advertisements
Eight (8) CVSan ads ran in the Forum during May: (1) ad promoting the Reduce Your Waste Size program; (1) ads providing food scrap recycling reminders; (1) ad promoting the Green Hearts workshop on 5/27; (1) ad promoting the Annual Contractor’s Meeting on 5/26; (1) ad promoting the 4R Business, 4R Planet program; (1) ad promoting the Fixit Clinic on 6/20; (1) ad promoting toy swaps; and (1) ad promoting reuse at parties (waste-free) or events.


15.       Pipeline Newsletter
The Spring Pipeline reached the community in early to mid-May and was promoted through social media and the website.  Staff has completed writing assignments and is working on the graphic layout for the Summer Pipeline which will reach the community in August.


16.       Community Advisory Committee (CAC)
The CAC met on May 14th with the focus of the meeting being on wastewater.  Related to solid waste, staff provided updates on the countywide mandatory recycling ordinance and promoted the Green Hearts volunteer workshop.


17.       Website/Social Media
During the month of May, there were 21 social media posts pertaining to the Department’s programs and 13 photos posted to Facebook and Twitter sites.  Most of the posts continue to promote messages from the weekly Castro Valley Forum ads and various departmental programs. 


18.       Castro Valley TV
No changes since last month.


19.       Reuse
Toy & Clothing Swaps: Staff updated the reuse swaps page to reflect the summer beach and pool-going season.

CVSan’s FixIt Clinic: Staff finalized the website update, flyers, social media posts, and Forum advertisement for the Fixit Clinic this month.  Staff also sent out email blasts to various groups to spread the word about the event.

20.       Event Greening
Staff worked with H.A.R.D. to provide recycling and organics services and greening assistance for the Rowell Ranch Rodeo events out on Dublin Canyon Road in the middle of May.  With the help of Green Hearts volunteers, the effort was a success and H.A.R.D. was pleased with the results as well.

21.       Community Group Outreach
Staff is developing the LeaRn workshop for Saturday, June 27th from 10:30 a.m. to 12:30 p.m.  The food waste documentary Just Eat It will be screened for free and followed by a discussion on preventing food waste, and saving money while doing so, at home.

22.       Green Hearts Volunteers
A Green Hearts workshop was held, with seven new potential volunteers in attendance, on Wednesday, May 27th to recruit, educate, and motivate new potential Green Hearts volunteers.  The new Green Hearts plan and training guide was handed out that day and will be posted to the CVSan website soon. 


23.       Pharmaceutical Drop-Box Collection
The collection box at Sutter/Eden Medical Center has been collected 74 times since it opened in September 2011. The average weight of collection is 56 pounds.


24.       Staff Training
Staff attended the US Zero Waste Business Council Conference in Los Angeles on May 5th – 7th.