Solid Waste Department
(from the April 10, 2017 staff memo to the Board of Directors)


1.       Solid Waste Department
CVSan’s posting for a Solid Waste Specialist closed on March 31st and Human Resources will begin the vetting process.  An annual evaluation of the Solid Waste Supervisor was completed.  Budget narratives for FY 2017/18 and 2018/19 were authored.  Staff participated in the quarterly Team Building on March 2nd, focused on Health & Wellness benefits.  Rankings for education and outreach abstracts submitted to the California Resource Recovery Association for the 2017 annual conference were completed by staff. 


2.       Solid Waste Committee
The Committee met on March 2nd, and minutes were included in the April Board packet.  The next meeting will be scheduled for May, and the Ad Hoc New Solid Waste Contract Committee will meet before Solid Waste Committee on the same day.

3.       Zero Waste

Staff is reviewing the initiatives from the Zero Waste Strategic Plan in preparation for FY 2017/18 DPIs and upcoming projects.

4.       New Municipal Solid Waste Contract
Two planning meetings with HF&H Consultants (HF&H) were completed in March, and staff facilitated a discussion with Community Advisory Committee members at the March 9th meeting on their opinions about services related to the new contract.


5.       Less Than Weekly Garbage Collection Pilot
Reports will be presented at the April Regular Board meeting by HF&H and Underground, and final invoices for the pilot are being processed.  Staff has been submitting periodic invoices to StopWaste for reimbursement of expenses.

6.       Waste Management of Alameda County (WMAC)

Monthly Coordination Meeting:  A meeting was held on March 13th; please see attached meeting minutes.  A Quarterly Call Center conference call was held on March 27th with staff from the Phoenix Call Center and 98th Avenue.

Rate & Contract Amendment 11: Final rate sheets and Ordinance will be presented at the April Regular Board meeting.

Davis Street Transfer Station Tour:  A tour was conducted on March 10th, and Member Johnson will provide highlights at the April Board meeting.


7.       Multi-Family Recycling

Monthly maintenance letters were mailed to 16 properties for the month of February.  Many donation requests were processed for multi-family properties.  The WMAC Recycling Coordinator continued contacting multi-family properties this month to schedule site visits.  The current cycle of outreach (Cycle #4) will end on June 30th

8.       Commercial Recycling

Commercial Recycling & Organics: Currently, there are 73 businesses affected by the Countywide Mandatory Recycling Ordinance.  Staff completed 28 site audits with businesses to check-up on programs and provide assistance, as needed.


4R Star Program: Chicken on Fire, Creative Dimensions in Dentistry and Lime Leaf were recently certified new 4R Stars.  Groveway Veterinary Hospital and Redwood Animal Hospital have recently become re-certified 4R Star Businesses.


9.       School Programs
Staff is coordinating with Castro Valley High School (CVHS) on their recent pilot program and plans for a rollout of the classroom recycling and organics program to the entire school in late April. 


4Rs Field Trips: The 4Rs Field Trip cycle is now closed.  30 Castro Valley schools participated in the field trip program.  Castro Valley Adult & Career Education sent a class for the first time this year.  They plan to participate again next year.  Feedback continues to highlight positive and rewarding experiences for students, parents, and teachers. 

Green Ribbon: A total of 16 schools submitted applications for Green Ribbon certification this year, which was the greatest number of applications received by CVSan.  Staff will coordinate with schools in April to verify school programs and activities for certification.


Scholarship: CVSan received one application from a Castro Valley High School senior on March 31st and staff will complete the process of evaluating the application to see if the applicant should receive a scholarship award.


10.     Street Cans/Recycling Pyramids and Maintenance

The next Street Can Audit is scheduled for May 10th

11.     Measure D
Part II of the StopWaste 5-year Compliance and Financial Audit was completed on March 15th.  Auditors reviewed CVSan’s accounting practices and types of expenditures under Measure D guidelines.  Staff fielded questions related to CVSan’s efforts to implement Mandatory Commercial Recycling.


12.     Used Motor Oil Recycling Grant

Staff obtained approval from O’Reilly Auto Parts corporate staff to conduct the spring Filter Exchange Program (FEP).  WMAC has been informed of the spring FEP so they can prepare their Call Center staff to process participant information in a timely and accurate manner.  The spring FEP will run from May 1st until June 9th, and the coupons will expire on June 26th.  Staff is continuing to work with Castro Valley Car Show representatives to identify options for possible participation.  CVSan will donate event greening supplies to the event.   


13.     Earth Day: Clean-Up & Recycle

Clean-Up: Twelve school sites have signed up for the event.  Partners for community sites include: East Bay Regional Parks District, Hayward Area Recreation and Park District, and Alameda County Clean Water Program.  Other sponsors include Alameda County Public Works Department, Pete’s ACE Hardware, WMAC, and Karin Johnson Specialty Cakes.  Five community sites will be offered, including Adobe Park, Castro Valley Creek, Cull Canyon Regional Park, Downtown Castro Valley, and Lake Chabot. Online registration is now live at  Staff submitted site requests to WMAC to schedule and coordinate compost and mulch donations for most sites. 

Recycle:  Signage was printed and Creekside, Canyon Middle School, and Castro Valley High School marquee postings have been requested.


14.     Rowell Ranch Rodeo Parade
This year’s Rowell Ranch Rodeo Parade theme will be, “Less Stuff.  More of What’s Meaningful. Select Your Path to Zero Waste.” The CAC provided their input on the theme and sign concepts.  Finalized versions of the signage will be created in April.

15.     Castro Valley Forum Advertisements

Four Solid Waste-focused ads ran in the Forum during March: two ads promoting the Earth Day and Recycles Day event, one ad promoting 2016’s diversion rates, and one ad promoting proper C & D debris disposal.


16.     Pipeline Newsletter

During the month of March the proof for the Spring 2017 Pipeline was reviewed by staff. This issue will reach the public in their May Waste Management bill. Department Heads are currently reviewing article topics for the Summer 2017 issue.


17.     Website/Social Media

During the month of March, ten social media posts were made to highlight a variety of departmental programs; and ten photos were posted.  Website pages for 4R Star Businesses and the Davis Street Transfer Station Tour were updated.  An ad in the Castro Valley High School Olympian newspaper was run to promote CVSan’s pins on Pinterest.

Microsite: Granicus and staff continue to work together on the site’s layout, features, and usability.  CAC members provided feedback on topics at their March meeting.


18.     Castro Valley TV
No ads were placed during the month of March.  In the upcoming months, CVSan will be researching new outreach methods to take the place of CVTV advertisements.


19.     Reduce
Nothing to report this month.


20.     Reuse
The next Fixit Clinic is scheduled for June 17th at the Castro Valley Library, and staff is beginning to prepare publicity and planning documents.

21.     Event Greening
Staff is working with the Fall Festival, Rowell Ranch Rodeo events, and the Greek Festival on donations and event greening for these events this year.  Staff also recently worked with the Chamber of Commerce for event services and greening for the Business Expo and Taste of Castro Valley event.

22.     Community Group Outreach
LeaR4n Workshop:  Five people have registered for the event. In addition to Lori Caldwell speaking about Growing Edibles, Maricelle Cardenas from StopWaste will be speaking about food waste prevention.

23.     Green Hearts Volunteers
The CVHS Green Hearts Committee met with CVSan on March 22nd and discussed new waste reduction projects at CVHS, the recently installed classroom recycling and organics pilot program in wings 100 and 700, CVSan’s Earth Day, CVSan’s Green Hearts volunteer opportunities at events in 2017, CVSan’s Student Scholarship, and other miscellaneous environmental projects and messaging at CVHS. 


24.     Pharmaceutical Drop-Box Collection

Sutter/Eden Hospital has reported that they are planning to start collection services paid for by the Alameda County Pharmaceutical Take-back Ordinance in April.  With this, there will be a new collection bin at a new location in the hospital.  CVSan and Sutter do have a final agreement extension with Sutter/Eden that will cover disposal costs from the old collection bin from October 2016 through March 2017.


25.     Staff Training
Department staff attended the Northern California Recycling Association’s Recycling Update on March 21st in Berkeley, and two Department staff members attended a Diversity training hosted by Municipal Manager’s Association of Northern California on March 23rd.  Staff participated in an all-staff IT Security training.

26.     Donation & Supply Requests

Staff processed 17 Donation & Supply Request Forms for the community totaling $1,449.25 during the month of March.

27.     IT Update

Staff met with the IT Group twice during March to discuss the IT Strategic Plan implementation and review the draft Disaster Recovery Plan.


Annual Summary Data


Administrative Fees
New Res
Pack Sent


January $55,501.81 44 13 0 5 8
February $62,555.79 30 9 0 4 4
March $183,934.35 51 14 10 7 12
2017 $301,991.95 125 36 10 16 24
2016 $1,130,189.26 710 166 55 128 130
2015 $1,081,778.12 668 231 63 133 81
2014 $1,038,681.55 682 214 72 102 89
2013 $1,032,944.80 569 237 106 98 92
2012 $1,018,905.30 799 198 110 92 78
2011 $980,417.43 579 195 135 150 83
2010 $920,986.76 671 205 96 187 100
2009 $777,740.14 544 277 159 743 215
2008 $608,998.07 446 374 149 136 137