Solid Waste Department
(from the August 10, 2016 staff memo to the Board of Directors)


1.         Solid Waste Department
The Department participated in celebrating CVSan’s 77th birthday the week of July 25th with Days of Diversity activities.  A tour of Davis Street Transfer Station was coordinated with Waste Management on July 19th, with nine staff members participating.  A 30-day review of the Solid Waste Program Intern was completed.


2.         Solid Waste Committee
No change since last month.

3.         Zero Waste

A draft homepage developed by Granicus’ website design team was reviewed with comments provided to the contractor.  To augment images used in CVSan’s outreach and marketing efforts, a compilation of stock images was researched for consideration and approval.

4.         Legislative Update
Please see the attached memo.

5.         CalRecycle
Electronic Annual Report: The CalRecycle Electronic Annual Report was prepared in July including data about various programs and landfill diversion efforts that took place in 2015 and was submitted by staff on behalf of CVSan, Oro Loma Sanitary District (OLSD), and Unincorporated Alameda County (UAC).  The targeted disposal rate for this year was 4.9 lbs per person per day - the actual disposal rate for 2015 was 2.7 lbs per person per day.
City/County Payment Program: Staff worked with CalRecycle and County of Alameda staff to prepare a resolution for the City/County Payment Program that would designate CVSan as the signature authority for all grant documents on behalf of unincorporated Alameda County and OLSD.  The resolution had an anticipated approval date of August 2nd at the Board of Supervisors meeting.


6.         Less Than Weekly Garbage Collection Pilot
On July 5th and 7th, staff performed lid flip audits in the study areas to record food scrap recycling participation, the usage of compostable bags, cart set-outs observed, and visible contamination.  Cart Hangers were developed and printed in July for distribution. 

7.         WMAC - CVSan Update

Monthly Coordination Meeting:  A meeting was held on July 20th; please see attached meeting minutes. 

8.         Multi-Family Recycling

A report of fiscal year 2015/16 efforts in the multi-family sector was completed.  Staff also updated the three-year multi-family vision plan and timeline.  Future proposed efforts in the multi-family sector include translating outreach materials and developing a tenant ambassador program.  The Solid Waste Program Intern was trained on site audits this month.


9.         Commercial Recycling

Commercial Recycling & Organics: Currently, there are 62 businesses affected by the Countywide Mandatory Recycling Ordinance, and most have been contacted and offered assistance multiple times by Cascadia.  Staff is working with 580 Marketplace to start several new organics programs at food service businesses.


4R Star Program: Lucca’s Italian Delicatessen was recently certified as a new 4R Star business.  Staff also re-certified the following 4R Star Businesses: Bodi’s Java, Castro Valley Companion Animal Hospital, Golden Tee Golfland, and Valley Java.


10.       School Programs
A “CVHS Green Hearts Committee” was formed to engage eager Castro Valley High School students who are committed to elevating the recycling and organics programs at the high school.  Currently, the Committee made up of staff and students, meets twice a month and will continue to meet on a regular basis during the school year.


11.       Street Cans/Recycling Pyramids and Maintenance

A bi-monthly street can audit was completed on July 8th.  All street cans were in working order, with seven instances of small graffiti identified and abated.  One CVSan decal and acrylic plate was replaced due to water and sun damage, and an order for replacement CVSan decals and acrylic plates were placed this month.  Two street cans were moved from their assigned positions, and work orders have been submitted to have them put back in their original position.  The next field audit is scheduled for September.


12.       Used Motor Oil Recycling Grant

The spring Filter Exchange Program ended on June 10th with 72 coupons mailed to residents.  New used oil promotional items were purchased - attachable oil pour spouts - for future distribution as a tool to avoid unnecessary spills and help with the oil changing process.  Dates for the fall Filter Exchange Program have been approved.  The program will run from September 12th to October 21st, with the coupon expiring on November 7th.


The Used Oil Payment Program 7 Application was submitted on behalf of CVSan, OLSD, and UAC.  Funds will be available to spend on Used Oil-related purchases from July 1, 2016 through June 30, 2018.


13.       CVSan Recycles Day.

In an effort to augment event safety and communication, four stop sign paddles, 10 hand-held stop/slow signs and four sets of walkie-talkies were ordered and received.  Photo cards, translated in Chinese and Spanish, were developed by staff to determine and communicate to attendees about correct lanes.  Alameda County Household Hazardous Waste Facility is preparing with Clean Harbors to conduct the collection.


14.       Castro Valley Forum Advertisements

Six (6) solid waste-focused ads ran in the Forum during July: (3) ads promoting the August 13th Recycles Day event; (1) ad promoting the Used Oil Collection program; (1) ad promoting proper cart set-out; (1) ad promoting the August 6th Fixit Clinic; and (1) ad promoting no dirt/sand/rocks in organics carts. Beginning with this report, wastewater ads will be reported in the Wastewater report.


15.       Pipeline Newsletter

The Summer Pipeline has been completed and will reach the community in the middle of August. Article planning for the Fall Pipeline began in early July.


16.       Community Advisory Committee (CAC)

The CAC met on July 14th.  The Committee discussed ideas for Fall Festival booth planning, the Annual Repairs and Redwood Road Projects, the Lateral Grant Replacement Program (LRGP), and the Green Ribbon Schools Program.


17.       Website/Social Media

During the month of July, 13 social media posts were made which highlighted a variety of departmental programs and 11 photos were posted.  Website pages for 4R Star Businesses, Pharms, Construction and Demolition, HHW, Compost, Recycles Day, Earth Day, and 4R Characters were updated.


18.       Castro Valley TV
0 ads were placed during the month of July.  


19.       Reduce
Draft food waste prevention supermarket cart ads have been developed for another round of advertising in FY 2016/17.


20.       Reuse
In July, staff prepared for the August 6th Fixit Clinic event at the Castro Valley Library.  The event had 20 preregistered attendees and nine volunteer coaches signed up.  

21.       Event Greening
Staff worked with CV Pride and Sutter Eden’s Super Safety Saturday for collection and processing services at those events in July.  Event greening is in progress with the Greek Orthodox Church for the annual Greek Festival at their site on Center Street.


22.       Community Group Outreach

A revised presentation for September Refreshers is being prepared, with a focus on the new Zero Waste Character, Zero, and her attributes.


23.       Green Hearts Volunteers
Please see “School Programs” above about the formation of a CVHS Green Hearts Committee. The Committee sent five student volunteers to help monitor recycling and composting stations at the Sutter/Eden Super Safety Saturday event.  A full work-plan was developed for the Volunteer Student Intern from California State University East Bay, for 90 hours of service.


24.       Pharmaceutical Drop-Box Collection

CVSan has received invoices for pick-ups of the collection box at Sutter/Eden Medical Center 105 times since it opened in September 2011.  The average weight of collection is 64 pounds.


25.       Staff Training
Solid Waste Specialist Jordan Figueiredo received a U.S. Zero Waste Business Council Associate Certification.


26.       Donation & Supply Requests

Staff processed 85 Donation & Supply Request Forms for the community totaling $2,424.80 during the month of July.

27.       IT Update

Staff met with the staff IT Group twice during June to discuss various topics relating to CVSan’s IT Strategic Plan, computer replacement schedule for FY 2016/17, and database updates. Staff participated in the interview and selection process for the IT Strategic Plan consultant. 

Annual Summary Data


Administrative Fees
New Res
Pack Sent


January $48,297.98 61 17 0 13 9
February $62,429.46 *181 9 2 25 21
March $172,532.09 42 27 0 21 7
April $58,011.71 28 3 2 9 7
May $60,813.75 49 3 10 7 4
June $169,238.25 52 6 10 16 6
July $56,238.55 47 9 10 10 15
2016 $627,561.79 460 74 34 10 69
2015 $1,081,778.12 668 231 63 133 81
2014 $1,038,681.55 682 214 72 102 89
2013 $1,032,944.80 569 237 106 98 92
2012 $1,018,905.30 799 198 110 92 78
2011 $980,417.43 579 195 135 150 83
2010 $920,986.76 671 205 96 187 100
2009 $777,740.14 544 277 159 743 215
2008 $608,998.07 446 374 149 136 137

*46 of 181 were new Canyonlands customers.