Lateral Replacement Grant Program

ATTENTION: LRGP funds have been completely obligated for FY 2013-14. If you would like to be placed on a waiting list, please contact 510-606-1300 for more information. The next cycle will start in July 2014.

What is a Sewer Lateral?

Within the Castro Valley Sanitary District (CVSan), the building lateral is defined as the portion of the sewer system, beginning at the junction with the building plumbing system, usually located within two (2) feet of the foundation of the building, and extending to and including the connection to the public sewer main. The building lateral is the private property of the property owner who is, therefore, responsible for all costs relating to the installation, connection, maintenance, repair, construction, alteration, abandonment or removal of the building lateral.

These building laterals are often a significant source of infiltration and inflow, or “I/I”. The Lateral Replacement Grant Program (LRGP), is designed to help defray a portion of the costs when the property owner or their agent is required to replace the entire lateral including the connection to the main.

$50,000 AUTHORIZED for the 2013-2014 fiscal year.

CVSan has allocated funds to renew LRGP through fiscal year 2013-2014, commencing July 8, 2013. Please contact CVSan at (510) 606-1300 for additional information.

NOTICE:
All LRGP bids and work performed must be by a CVSan qualified, licensed contractor.

IMPORTANT REQUIREMENTS - Before beginning ANY construction work:

A. A video inspection must be performed by a Plumbing Contractor, and witnessed by CVSan personnel.

B. Property owner must submit a completed application, including price quotes from at least three (3) CVSan Qualified Contractors.

C. A Letter of Approval must be issued by CVSan to property owner.

Warning: If the above requirements are not met prior to commencement of construction work, no funds will be obligated to the property owner.

Amount of Grant
The maximum amount of assistance for any one residential building lateral replacement or repair is 50% of the approved cost up to a maximum reimbursement of $2,000. Only complete replacement of the building lateral or repair in excess of $2,000, that completely eliminates infiltration and inflow is eligible for the program. Not all applications will be granted. All applications are subject to a Condition Rating by CVSan.

The property owner is responsible for notifying their selected contractor that their entire building lateral must pass CVSan inspection requirements (even if only a partial replacement was performed) in order to be eligible for reimbursement. Grant payment shall be made to the property owner(s).

Lateral Inspection
Lateral inspection must be performed prior to repair or replacement of the building lateral in order for grant funding to be considered. Inspecting and testing methods shall include the following technique:

Recorded Video Inspection

Video inspection shall reveal the condition of the lateral, and each service connection.

Video inspection shall be done by a plumbing contractor and observed by CVSan personnel. The lateral inspection must be adequately viewable and recorded. Cleaning and/or de-clogging may be necessary prior to the inspection.

Application
The property owner(s) shall submit a Lateral Replacement Grant Program application, provided by CVSan, prior to commencement of work. The request will be reviewed by CVSan staff, and the determination of eligibility will be made by the designated representative whose decision shall be final.

Grant funds are available for fiscal year 2013/14 starting July 8, 2013 at 7:30 a.m. Funds will be obligated on a first come, first qualified, first served basis, until all funds are allocated or the end of the fiscal year (June 30, 2014).

Funds will be obligated for a period not to exceed ninety (90) days from approval. The obligation period shall include all work, inspection, payment to Contractor by property owner, and submission of paid receipt(s) to CVSan.

Work not completed by June 30, 2014 will not be eligible for payment and may result in disqualification from the current program year.

Applications accepted on a continual basis until the program is completed or all funds allocated.

Checklist:
1. Schedule appointment - Beginning Monday, July 8, 2013 at 7:30 a.m., call (510) 606-1300, or visit CVSan's Capital Improvement Projects Office at 20211 Patio Drive, Suite 200, Castro Valley, to schedule an appointment for CCTV inspection. Click here for a map of where this office is located in Castro Village.
2. Lateral video inspection observations will be scheduled beginning the week of July 15, 2013.
3. Property owner submits application to CVSan with three (3) valid quotations. Qualification is determined after inspection. All applications are subject to a Condition Rating by CVSan. Not all applications will be approved. Applications may NOT be submitted by Contractor.
4. A Letter of Approval must be issued by CVSan to property owner prior to commencement of work.

NOTICE: If requirements A.-C. (see above) are not met prior to commencement of construction work, no funds will be obligated to the property owner.
5. Property owner/Contractor obtains required permit(s).
6. Property owner schedules work with independent contractor.
7. Construction inspection of repair work by CVSan personnel prior to backfilling.
8. Property owner submits copy of paid-in-full invoice to CVSan for the work performed by independent contractor.
9. District processes application for payment. Payment will be made within four (4) to six (6) weeks.

Frequently Asked Questions (FAQs)

APPLICATION
How do I get an application for the Lateral Replacement Grant Program?
Download an application at www.cvsan.org/grants, pick one up at CVSan's Capital Improvement Projects office located at 20211 Patio Drive, Suite 200, Castro Valley, or request a copy be mailed to you by calling (510) 606-1300. Please be aware the property owner is responsible for obtaining an application.

What do I do after I receive my application?
After you receive your application form, you will need to fill out Sections I - III.

CCTV INSPECTION & PRICE QUOTES
From whom do I get price quotations?
You get price quotations from CVSan Qualified Contractors.

How many quotes do I need to obtain?
You need to obtain three (3) quotes; however, CVSan encourages you to obtain four (4) for better price comparison.

Can CVSan recommend licensed contractors?
Legally, CVSan may not recommend any contractors. However, CVSan can supply you with a List of CVSan Qualified Contractors who have worked in CVSan. For a list of CVSan Qualified Contractors, please contact (510) 606-1300 or visit www.cvsan.org/grants.

What is a Condition Rating?
Condition rating is an assessment of the sewer lateral to determine the degree of defects to the line. Condition ratings take into consideration: pipe cracks, roots, water infiltration evidence, and other defects. Each defect is given a numerical designation (this is similar to the method used on public sanitary sewer lines). Those laterals in poor condition (condition rating) will receive grant funding.

APPROVAL & PERMITS
How do I know if I have qualified for the LRGP?
When you receive a Letter of Approval from CVSan stating that you have qualified and funds have been obligated for your project.

Do I need any permits for this work?
Yes. You will need a repair permit from CVSan to perform this work. You may also need an encroachment permit from Alameda County Public Works if you are doing work in the public right of way.

After I have received my Letter of Approval, what happens next?
You will be able to commence work. However, prior to commencement of work you need to make sure your contractor has been issued any necessary permits for the job.

SITE INSPECTION & PAYMENT
When do I need an inspection?
A site inspection is required by CVSan personnel after the new sewer line has been installed, but prior to any backfilling. CVSan personnel will witness testing of the entire line from the building foundation to the connection to the main. Testing will be performed by your contractor.

What happens after the site inspection?
Once inspection is complete, you need to submit a copy of your paid-in-full invoice to CVSan for the work performed. CVSan will then process your application for payment. Payment will be made within four (4) to six (6) weeks.