How do I obtain an application for the LRGP?
Property owners can download an application at www.cvsan.org/grants or request a copy be mailed or e-mailed by calling (510) 606-1300 or emailing LRGP@cvsan.org. Please note that the property owner is responsible for obtaining an application.
What do I do after I receive my application?
After you receive the application, you will need to complete Sections I – III and submit it to CVSan on or after Monday, August 17, 2020 at 7:30 a.m. Applications submitted before 7:30 a.m. on Monday, August 17, 2020 will not be considered valid and may result in disqualification from the current program year.
From whom do I obtain price quotations?
You must obtain price quotations from contractors listed on CVSan’s Qualified Contractors List (QCL) found in the document center at the bottom of this page.
How many price quotations do I need to obtain?
The property owner is required to obtain and submit a minimum of three price quotations.
Can CVSan recommend a contractors?
Legally, CVSan may not recommend any contractors; however, CVSan does require work for the LRGP be completed by a contractor listed on CVSan’s QCL. CVSan’s QCL is comprised of contractors who have worked in CVSan’s boundaries and been thoroughly vetted. Only contractors listed on CVSan’s QCL are eligible to provide valid price quotations for submission and to complete work through the program. For a copy of CVSan’s QCL, please contact (510) 606-1300 or visit www.cvsan.org/grants.
I am having trouble with one or more contractors being unresponsive or too busy/unwilling to provide me with a price quotation. What should I do?
Please inform CVSan immediately if you are experiencing any difficulties with a contractor at 510-537-0757.
Why do my price quotations from different contractors not cover the same items?
While each contractor is allowed to write a price quotation with as little or as much information as they choose, CVSan will review each price quotation with the property owner and inform them it is in their best interest to request a revised quotation from the contractor if the following pieces of information are not listed on the submitted price quotation:
What should I do with my price quotations?
Written price quotations need to be submitted to CVSan office personnel, along with the completed application, on or after August 17, 2020, beginning at 7:30 a.m. Contractors and CVSan field personnel cannot accept or submit applications or price quotations for the LRGP.
What is a Condition Rating?
A Condition rating is an assessment of the private sewer lateral to determine the degree of defects to the lateral. Condition ratings take into consideration: pipe cracks, roots, water infiltration evidence, and other defects. Each defect is given a numerical designation (this is similar to the method used on the public sewer main). Property owners with laterals receiving a poor condition rating may receive grant funding.
How do I know if I have qualified for the LRGP?
Property owners will know they have qualified for the LRGP when they receive a Letter of Approval from CVSan stating that they have qualified, and funds have been obligated for their project.
Do I need any permits for this work?
Yes, property owners will need a repair permit from CVSan to perform lateral repair/replacement work. You may also need an encroachment permit from Alameda County Public Works if you are doing work in the public roadway.
What should I do after I have received my Letter of Approval?
After you receive your Letter of Approval, select one of the contractors from whom you have received valid price quotations to commence work. You will have 90 days in which to complete construction, inspection, pay the contractor in full, and submit a copy of your “Paid-In-Full” invoice to CVSan. Please note, it is the property owner’s responsibility to ensure the contractor has been issued all necessary permits for the job prior to work commencing.
How many site inspections do I need?
CVSan requires two site inspections: one that the property owner schedules with CVSan personnel to witness the contractor recording your lateral with a camera; and one that your contractor schedules after the new sewer line has been installed, but prior to any backfilling. CVSan personnel will witness testing of the entire line from the building foundation to the connection to the public sewer main. Testing will be performed by your contractor.
Can I have my contractor call CVSan to set-up/coordinate my initial site inspection appointment?
No, the initial site inspection must be scheduled by the property owner; all correspondence should be conducted between the property owner and the contractor directly, or the property owner and CVSan directly.
What should I do after the second site inspection?
Once the second site inspection is complete, you need to submit a copy of your “Paid-In-Full” invoice to CVSan for the work performed. CVSan will then process your invoice for payment; payment will be made within 30 days. Please note, your “Paid-In-Full” invoice should either be stamped “Paid-In-Full” or written and initialed by the contractor that it is “Paid-In-Full.”
I am unhappy with my contractor. Is there a formal complaint process?
CVSan takes into account all written complaints from property owners about the contractors. This is a factor when deciding to remove the contractor from the program for the current year, as well when creating the eligibility list for following years. If you would like to file a complaint about a contractor, please contact CVSan.
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