Lateral Replacement Grant Program

What is a Sewer Lateral?
Within the Castro Valley Sanitary District (CVSan), the private sewer lateral (lateral) is defined as the portion of the sewer system, beginning at the junction with the building plumbing system, usually located within two feet of the foundation of the building, and extending to and including the connection to the public sewer main. The lateral is the private property of the property owner who is, therefore, responsible for all costs relating to the installation, connection, maintenance, repair, construction, alteration, abandonment, or removal of the lateral.

These laterals are often a significant source of infiltration and inflow (I&I). The Lateral Replacement Grant Program (LRGP) is designed to help defray a portion of the costs when the property owner or their agent is required to replace the lateral including the connection to the public sewer main.

$50,000 AUTHORIZED for the 2020/21 Fiscal Year (FY)
CVSan has allocated funds to renew LRGP through FY 2020/21 commencing Monday, August 17, 2020, at 7:30 a.m.  Please contact CVSan at (510) 606-1300 for additional information.

Notice: All work for the LRGP must be performed by a CVSan qualified contractor.

IMPORTANT REQUIREMENTS – Before beginning ANY construction work:

  • The property owner must submit a completed application, including price quotations from at least three CVSan qualified contractors via email to LRGP@cvsan.org on or after Monday, August 17, 2020 at 7:30 a.m. Your applications will be placed in a queue in the order in which it is received and a CVSan staff member will call you in your queue order to schedule a video inspection.
  • A recorded video inspection must be performed by a CVSan qualified contractor and witnessed by CVSan personnel.
  • A Letter of Approval must be issued by CVSan to the property owner.

Warning: If the above requirements are not met prior to commencement of construction work, no funds will be obligated to the property owner.

Amount of Grant
The maximum amount of assistance for any one residential lateral replacement or repair is 50% of the approved cost of the lowest bid up, up to a maximum reimbursement of $2,000. Only a replacement of more than 50% of the lateral, which completely eliminates I&I, is eligible for the program. Not all applications will be granted. All applications are subject to a Condition Rating by CVSan.

The property owner is responsible for notifying their selected CVSan qualified contractor that their entire lateral must pass CVSan inspection requirements (even if only a partial replacement was performed) in order to be eligible for reimbursement. Grant payments will be made to the property owner(s).

Lateral Inspection
A lateral inspection must be performed prior to the repair or replacement of the lateral in order for grant funding to be considered. Inspecting and testing methods will include the following technique:

Recorded Video Inspection
Video inspection will reveal the condition of the lateral and each service connection. Video inspection will be done by a CVSan qualified contractor and observed by CVSan personnel. The lateral inspection must be adequately viewable and recorded. Cleaning and/or de-clogging may be necessary prior to the inspection.

Application
The property owner(s) will submit a Lateral Replacement Grant Program application prior to commencement of work. The application will be reviewed by CVSan staff, and the determination of eligibility will be made by the designated representative whose decision will be final.

Grant funds are available for FY 2020/21 starting Monday, August 17, 2020 at 7:30 a.m. Applications submitted before 7:30 a.m. on Monday, August 17, 2020 will not be considered valid and may result in disqualification from the current program year. Funds will be obligated on a first-come, first qualified, first-served basis, until all funds are allocated or the end of the FY (June 30, 2021).

Funds will be obligated for a period not to exceed 90 days from approval. The obligation period will include all work, inspection, payment to the contractor by the property owner, and submission of “Paid-In-Full” invoice to CVSan.

Work not completed by June 30, 2021 will not be eligible for payment and may result in disqualification from the current program year.

Applications are accepted on a continual basis until the program is completed or all funds have been allocated.

Checklist:

  1. The property owner submits an application and three valid price quotations from CVSan qualified contractors to CVSan via email to LRGP@cvsan.org. Qualification is determined after the recorded video inspection. All applications are subject to a Condition Rating by CVSan. Not all applications will be approved. Applications submitted by a contractor or CVSan field personnel will not be accepted.
  2. Schedule an appointment – Beginning Monday, August 17, 2020 at 7:30 a.m. submit a completed application with price quotations from at least three CVSan qualified contractors via email to LRGP@cvsan.org. A CVSan staff member will call you in the order in which your application was received to schedule a recorded video inspection appointment.
  3. Recorded video inspection observations will be scheduled beginning Wednesday, August 19, 2020.
  4. A Letter of Approval must be issued by CVSan to the property owner. NOTICE: If IMPORTANT REQUIREMENTS (see above) are not met prior to commencement of construction work, no funds will be obligated to the property owner.
  5. The property owner/contractor obtains all required permit(s).
  6. The property owner schedules work directly with the contractor. CVSan will not schedule any work.
  7. The construction inspection of replacement work by CVSan personnel is completed prior to backfilling and will be scheduled by the property owner/contractor during or after obtaining all required permits.
  8. The property owner submits a copy of the “Paid-In-Full” invoice to CVSan for the work performed by the contractor.
  9. CVSan processes the “Paid-In-Full” invoice for payment. Payment will be made within 30 days. Please note, your “Paid-In-Full” invoice should be stamped “Paid-In-Full” or written and initialed by the contractor that it is “Paid-In-Full”.

How do I obtain an application for the LRGP?

What do I do after I receive my application?

From whom do I obtain price quotations?

How many price quotations do I need to obtain?

Can CVSan recommend a contractors?

I am having trouble with one or more contractors being unresponsive or too busy/unwilling to provide me with a price quotation. What should I do?

Why do my price quotations from different contractors not cover the same items?

What should I do with my price quotations?

What is a Condition Rating?

How do I know if I have qualified for the LRGP?

Do I need any permits for this work?

What should I do after I have received my Letter of Approval?

How many site inspections do I need?

Can I have my contractor call CVSan to set-up/coordinate my initial site inspection appointment?

What should I do after the second site inspection?

I am unhappy with my contractor. Is there a formal complaint process?

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Lateral Replacement Grant Program Documents6 documents

  • Lateral Replacement Grant Application
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  • Lateral Replacement Grant Guidelines
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  • Lateral Replacement Grant Program Qualified Contractors List (QCL)
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    Qualified Contractor List